Education: Bachelor’s degree in business administration,
organizational management or related field is preferred; high school
diploma required. Experience: A minimum of two (2) years
experience in an administrative/management position, preferably in a
psychiatric health-care setting.
Under the direction of the CNO, the Clinical Systems Coordinator
will manage the daily operations of the Nursing Services Office. The Clinical Systems Coordinator is responsible for providing
staffing and administrative support to the Nursing Department.
Position requirements are as followed:
Order Supplies, Maintain supply closet. Provide
receptionist support by answering the phone, greeting visitors and
staff, and answering patient calls as necessary.
Recognize and participate in ensuring the provision of quality and
responsive patient care. Maintain confidentiality of
patients’ medical information. Maintain petty
cash. Stamp and sort and mail daily mail. Maintain
attendance/call-in records; coordinate leave (PTO) requests and
submit to CNO or Nursing Supervisor for approval. Will
maintain sick log and work with Nurse Manager and CNO to replace
staff calling in. Will assist in maintaining payroll
(time sheets). Provide staffing support for the
Department/CNO by developing and maintaining daily and monthly
schedules, managing FTE’s in accordance with established
guidelines, and completing staffing variance report for review with
CNO. Ensure an adequate number of staff are available on each shift
and calling off pool staff as needed. Will work with Nurse Managers
and CNO to provide daily FTE management worksheet. Manage
employee overtime. Manage all timekeeping/payroll related
issues for Nursing Department staff. Confirm weekend physician
and AOC on call every weekend Develop and maintain
accurate filing system for all department records including daily
supervisor reports; acuity records; EOC; night audits; and Health
Department, CMS, and TJC records/reports. Coordinate patient
transportation, ensure completion and accuracy of vehicle mileage
logs, and ensure security of hospital vehicle keys.
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