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Administrative Assistant Training & Development

Job Code:  83584
Facility: UHS of Delaware Inc. - Corporate Office
Travel Involved: 0-10%
Job Type: Full Time
Job Level: 
Minimum Education Required: Some College Coursework Completed 
Category: Office/Clerical
FTE: 1
Position Summary:

Universal Health Services, Inc. (UHS) is one of the nation's largest and most respected healthcare management companies, operating through its subsidiaries’ acute care hospitals, behavioral health facilities and ambulatory centers nationwide. Founded in 1978, UHS subsidiaries now have more than 65,000 employees. The UHS business strategy is to build or purchase healthcare properties in rapidly growing markets and create a strong franchise based on exceptional service and effective cost control. Our success comes from a responsive management style and a service philosophy based on integrity, competence and compassion.

The Administrative Assistant T&D performs administrative functions to implement, support and/or maintain programs, activities, operations, and initiatives of the HR Corporate Training & Development Department. In addition, will also serve as administrative support to VP, Human Resources.

Essential Job Duties:

Creates and maintains Training & Development Operating Procedures, i.e., documenting processes.
Maintains adequate levels of office supplies and ensures maintenance of equipment, i.e., printers, etc.
Schedules, coordinates, manages and maintains training registrations, rosters, attendance, course materials, training location logistics, etc.
Prepares and distributes materials for training classes, i.e., participant workbooks, tent cards, certificates, rosters and checklist
Organizes and manages office and related administrative systems, processes and records.
Generates and summarizes data, and prepares reports, i.e., classroom evaluations, spreadsheets, etc. Designs and develops presentations.
Handles on-going inquiries from the trainers, facilities, and Corporate office.
Works with vendors to track budget and manage invoices to ensure payment is made in a timely manner.
Maintains records of updates and all required information and files, either electronic or manual, such as reports, memos, letters etc.; sorts mail, make copies of materials and other office functions.
Performs other duties as assigned/required.


Technical School, 2 years College or Associates Degree with a minimum of 3 years experience required.  Bachelor's Degree with 5 + years experience preferred.

Demonstrates working knowledge of general office administrative practices and secretarial functions such as: training and development operation procedures, scheduling and monitoring learning events and activities to ensure participation and attendance, training record maintenance, tracking and reporting, budget and invoice management, course material creation, coordination and site distribution, travel and meeting arrangements, office equipment requirements and maintenance, ordering and maintaining office supplies, business etiquette, and mail services.

Proficient in Microsoft Office: Word, Excel, Powerpoint, Outlook; working knowledge of the Intranet and Internet. Working knowledge of Lawson or other HRIS. Ability to manage multiple projects, duties and assignments. Possesses excellent organizational skills with the ability to prioritize and work to very high standards; Ability to operate standard office equipment: computers, telephones, copiers, printers, fax machines, etc. Communicates effectively, both written and verbal; Adopts a flexible approach to managing challenging situations; Attention to detail and high level of accuracy; Ability to work with all levels of the organization and be flexible to serve the needs of our customers; Works effectively and efficiently on own as well as with others in a team environment; Demonstrates flexibility in work environment and performs a variety of frequently changing tasks. Minimal travel. Job may require lifting, carrying, or pushing items up to 30 lbs.

If you meet the above requirements and are looking for a rewarding career, please take a moment to share your background with us by applying online. UHS offers competitive compensation commensurate with experience and benefits programs including medical, dental, life insurance and 401k.

UHS is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at UHS via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of UHS. No fee will be paid in the event the candidate is hired by UHS as a result of the referral or through other means.

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